The health risks of large in-person meetings have become apparent in recent years, but there is also the environmental impact to take into account. Now is the time to consider new meeting formats, which with a carefully planned design can be just as fulfilling.
Here are a few simple tips and tricks to consider when running a virtual meeting which include understanding why it is crucial to rehearse beforehand, knowing the right set-up when using a platform that you are unfamiliar with, and keeping up to date with updates.
Running a virtual meeting is not as easy as it might seem. Meeting organisers need to be able to coordinate the speakers, manage the flow of the meeting, and deal with technology that may be unfamiliar to them. They often feel pressured by colleagues to deliver high-quality sessions despite lacking the necessary experience.
There are five takeaways to consider when planning a virtual learning event: Less is more, encourage the exchange of ideas between students, have a good balance of speakers and educators, find out what the audience really need to know, and make sessions available on-demand.
Virtual learning may be more effective than in-person learning when it comes to attracting non-native English speakers. The tools that are available to us mean we can provide the audience with language options that increase both comprehension and accessibility.
Are you from a high-context or a low-context culture? Hwajeong Lee explains how different cultures communicate and why understanding these differences in communication is crucial when conducting global meetings and interactions.
Youngsan University’s Ph.D. candidate Hwajeong Lee looks at how the transition to virtual has affected the MICE industry (meetings, incentives, conferences, and exhibitions) in South Korea and China and how the use of technology has changed as a result.
Adapting to an online environment hasn’t been easy for everyone. Stepping outside of your comfort zone into a virtual world might be daunting but can allow you to take on exciting new challenges while achieving your goals.
It is important to know the right questions to ask to fully understand the client’s expectations when scoping a virtual meeting. Failing to do so, can result in an outcome that differs greatly from the initial proposal.
How do we move into the virtual world as we prepare ourselves for this “new normal”? By adapting our skills and knowledge, we can bring people together virtually and continue to drive audience engagement.
